Terms of Service
wevote.tech
Effective date: [TO BE SET ON PUBLICATION]
Last updated: 2026-05-26 (draft)
Operator: WeVote Foundation ("WeVote," "we," "us," "our"), a [TO CONFIRM: tax-exempt nonpartisan civic organization] operating the service at wevote.tech (the "Service").
Contact: support@wevoteproject.org
These Terms of Service ("Terms") govern access to and use of the Service. By creating an account or otherwise using the Service, you ("you" or "User") agree to these Terms, our Privacy Policy at wevote.tech/legal/privacy, and — if you provision or upload voter-list data — the Vendor / Data Processing Agreement at wevote.tech/legal/dpa (the "DPA"). If you do not agree, do not use the Service.
1. What the Service Is
WeVote is a nonpartisan civic-tech platform that provides voter-data analytics, list-building, walk-list, canvassing, and AI-assisted tooling to authorized recipients of state voter-registration files and to organizations and individuals working in their permitted civic, electoral, and constituent-engagement roles.
WeVote does not itself publish a public, searchable voter database. Voter-file data on the Service is held subject to state law and on behalf of authorized recipients in logically isolated per-account environments.
WeVote is strictly nonpartisan. The Service does not, and will not, support or oppose any candidate, party, or political position. Tooling provided to one type of authorized recipient is provided on equivalent terms to every other authorized recipient who lawfully qualifies.
2. Eligibility and Account Setup
You may use the Service only if you can lawfully do so in your jurisdiction. You agree that all account information you provide is true and complete and that you will keep it current.
To access voter-file features in a given state, you must:
- Be an authorized recipient under that state's law. The Service's per-state policy engine surfaces, for each state, the categories of person or entity that may lawfully receive and use the official voter list. By selecting a state and recipient category, you represent that you fall within one of those categories under that state's law, and you accept all obligations the statute imposes on recipients in that category.
- Affirm a Permitted Purpose. You will use voter-file data only for purposes that the relevant state's statute permits for recipients in your category (a "Permitted Purpose," as further defined in the DPA — for example, in Virginia, "campaign or political purposes," "constituent reporting by an officeholder," or "voter-participation promotion" under Va. Code § 24.2-405). Commercial marketing is not a Permitted Purpose on data sourced under restricted-state regimes, and you will not use data on the Service for that purpose.
- Sign the certifications the relevant state requires. Some states (including Virginia under Va. Code § 24.2-407) require a personal certification by the recipient, with criminal penalties for false certification or misuse (including, in Virginia, felony penalties under Va. Code § 24.2-1016). Where such certification is required, you will sign it personally — either in-product or in wet-ink form, per the state's requirements — before voter-file data is provisioned to you under the Service's assisted-acquisition flow ("Lane A").
WeVote may decline to approve, may suspend, and may terminate any account for which the eligibility, recipient-category, or purpose affirmations cannot be made or appear inaccurate.
3. Two Intake Lanes
Voter-file data enters the Service through one of two lanes. Both are subject to the per-state policy engine.
3.1 Lane B — You upload data you have already lawfully obtained (default)
If you have already lawfully obtained your state's voter file under your own authority and are an authorized recipient as defined by that state's law, you may upload it to your account on the Service. The data is provisioned into your isolated account environment ("Tenant") and is not shared with any other user. WeVote acts as your service provider (a "data processor" or "vendor/contractor," depending on jurisdictional terminology). You remain the authorized recipient. WeVote is never the recipient of record.
By uploading voter-file data, you represent and warrant that:
(a) you obtained the data lawfully from the state authority or another lawful source;
(b) you are, at the time of upload, an authorized recipient of the data under the relevant state's law;
(c) your intended use is among the permitted purposes for recipients in your category under that state's law;
(d) you will not use the Service to publish the data, share it with unauthorized third parties, or repurpose it for any prohibited use;
(e) the upload does not violate any contract, court order, or undertaking by which you are bound; and
(f) you will delete the data from the Service when the permitted purpose ends, or when state law requires its return or destruction.
3.2 Lane A — WeVote assists with acquisition
In states whose statutory regime recognizes a vendor / contractor relationship (and only after WeVote's per-state policy engine confirms that recognition is at least at the "attorney-reviewed" level), the Service can assist you in requesting your state's voter file. In this lane:
(a) You are named as purchaser and recipient on the state's official form.
(b) WeVote signs as vendor / contractor.
(c) Data is provisioned only into your Tenant on the Service, never into a shared pool.
(d) WeVote acts as your processor under the DPA at wevote.tech/legal/dpa. WeVote is not the recipient of record.
Lane A is unavailable in any state until the per-state policy engine confirms the vendor / contractor relationship is recognized under that state's law and counsel has signed off. Until then, you may onboard via Lane B.
4. Permitted and Prohibited Uses
You will use voter-file data on the Service only for purposes the relevant state's statute permits for recipients in your category. Without limiting the foregoing, you will not do any of the following with voter-file data accessed through the Service:
- publish it on the Internet "as a list, database, or other similar searchable format," or otherwise make it publicly searchable;
- provide it to any third party for any prohibited purpose (including publication in a searchable format);
- use it, sell it, or sublicense it for commercial marketing;
- use it for any purpose other than those the source state's law permits for your recipient category;
- combine it with other data sources in a way that defeats redactions or address-confidentiality protections imposed by the source state;
- re-identify, attempt to re-identify, or facilitate the re-identification of voters whose records the source state has redacted or masked;
- share your credentials with any other person, or allow any other person to access your account, except as expressly permitted by the DPA for named representatives of an authorized-recipient organization;
- use the Service to harass, intimidate, threaten, defraud, or impersonate any voter or any other person;
- circumvent or attempt to circumvent the Service's per-state gates, export controls, tenant isolation, or audit logging;
- attempt to access another user's Tenant, or any voter record not provisioned to your own Tenant; or
- use the Service in violation of any federal, state, or local law, including without limitation election, privacy, consumer-protection, and anti-discrimination laws.
For exports and other actions that produce a downloadable artifact (CSV walk lists, geographic-area lists, API exports, and similar), you will affirm the specific permitted purpose at the point of export. That affirmation is logged.
5. Account Security and Authorized Use
You are responsible for all activity that occurs under your credentials. You will:
(a) maintain the confidentiality of your password and access tokens;
(b) use multi-factor authentication where the Service offers it;
(c) not share your credentials with any other person;
(d) promptly notify us at support@wevoteproject.org of any actual or suspected unauthorized access; and
(e) cooperate with any investigation or remediation arising from a breach of these Terms.
For organizational accounts in which more than one individual will access a single Tenant, each individual must be named and individually accept these Terms and the DPA. The certifying signer who signs the state's official form (in Lane A) accepts personal responsibility under the relevant state statute for misuse by other individuals under the same Tenant.
6. AI Features
The Service offers optional AI-assisted analysis (for example, district briefings, campaign-strategy chat, donor-intelligence summaries). The AI layer:
(a) does not train any general-purpose model on voter-file records;
(b) is policy-gated per state — features that would touch voter records are disabled in any state whose confirmation_status is unconfirmed;
(c) is provided on an "as-is, designed-to-assist" basis. AI output may be incomplete, inaccurate, or out-of-date. You will use independent judgment, particularly for any decision with legal, financial, electoral, or human-safety consequences;
(d) does not constitute legal, financial, electoral, or medical advice.
WeVote may use anonymized, aggregated metadata about how AI features are used to improve the Service. WeVote will not use voter-file data — yours or anyone else's — to train any model that benefits any other user or any third party.
7. Data Ownership and Tenant Isolation
Voter-file data in your Tenant is held on your behalf. As between you and WeVote, you retain all rights you have in your Tenant's voter-file data (subject to the source state's restrictions on use and redistribution). WeVote does not claim ownership of your Tenant's data.
WeVote operates tenant isolation as the technical implementation of the data-segregation commitments in the DPA. WeVote does not query across tenants, and WeVote employees and contractors are restricted from doing so except for narrowly scoped, audited engineering operations under the DPA.
Account metadata (name, email, account type, declared state and district, billing and credit data, audit logs of gate decisions, support tickets, and the like) is held by WeVote and governed by the Privacy Policy.
8. Billing, Plans, and Credits
Voter-file data access in your Tenant is provided at no charge for the categories of authorized recipients to whom WeVote offers free access. AI-assisted analysis and certain premium features are offered on paid plans and credit packs, as described at wevote.tech/pricing. Plan pricing and feature inclusion may change with notice; current pricing controls for the current billing period.
Billing is administered through Stripe. Refunds, cancellation, and dispute handling are addressed in the plan terms presented at checkout.
9. Suspension and Termination
WeVote may suspend or terminate your access to the Service, with or without notice, if:
(a) you breach these Terms, the DPA, or applicable law;
(b) the per-state policy engine determines a feature is no longer permitted in your state and you have not migrated to a compliant configuration;
(c) WeVote receives credible information that your recipient-category or purpose attestation is inaccurate;
(d) continued provision of the Service to you would, in WeVote's reasonable judgment, expose WeVote or other users to legal risk;
(e) a state election office, regulator, or court directs WeVote to suspend or terminate access; or
(f) your account is inactive for an extended period.
On termination, your Tenant's voter-file data is deleted on the timeline set in the DPA. Account metadata is retained or deleted as set in the Privacy Policy. Sections 4 (Permitted and Prohibited Uses), 7 (Data Ownership), 12 (Disclaimers), 13 (Limitation of Liability), 14 (Indemnification), and 16 (Governing Law and Disputes) survive termination.
You may terminate your account at any time from the account settings or by emailing support@wevoteproject.org.
10. Changes to the Service and to These Terms
The Service is under active development, including in response to evolving state-level guidance on voter-file handling. WeVote may add, remove, or change features at any time. WeVote may amend these Terms by posting an updated version at wevote.tech/legal/terms. Material changes will be communicated to active users by email or in-product notice; continued use after the effective date of changes constitutes acceptance.
11. Intellectual Property
WeVote, the WeVote logo, the Voterbase platform, the per-state policy schema, and all software, content, and other materials provided through the Service (other than your Tenant's voter-file data and other content you upload) are the property of WeVote or its licensors and are protected by intellectual-property laws. You receive only the limited, revocable license to use the Service expressly granted by these Terms.
You will not copy, modify, reverse-engineer, decompile, scrape, or create derivative works of the Service, except to the extent that applicable law prohibits this restriction.
12. Disclaimers
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT PERMITTED BY LAW, WEVOTE DISCLAIMS ALL WARRANTIES, EXPRESS, IMPLIED, AND STATUTORY, INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND TITLE, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE.
WeVote does not represent or warrant that:
(a) the Service is currently compliant with any specific state or federal law (the Service is designed to comply with the statutes referenced in its per-state policy engine, pending written confirmation by each state's election office and counsel sign-off);
(b) the Service will be uninterrupted, secure, or error-free;
(c) AI output is accurate, complete, or current; or
(d) voter-file data in your Tenant is current as of any particular date (currency depends on when the source data was acquired and the cadence at which you refresh it).
You are responsible for confirming the lawfulness of your own use of voter-file data under the law of your state.
13. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL WEVOTE OR ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, LOST DATA, LOSS OF GOODWILL, OR BUSINESS INTERRUPTION, ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR THE SERVICE, WHETHER BASED ON CONTRACT, TORT, STATUTE, OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT WEVOTE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
WEVOTE'S AGGREGATE LIABILITY ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID TO WEVOTE FOR THE SERVICE IN THE TWELVE MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY, AND (B) ONE HUNDRED U.S. DOLLARS ($100).
Some jurisdictions do not permit certain limitations of liability; in those jurisdictions, the limitations in this Section 13 apply to the fullest extent permitted.
14. Indemnification
You will defend, indemnify, and hold harmless WeVote and its officers, directors, employees, contractors, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to:
(a) your breach of these Terms, the DPA, or the Privacy Policy;
(b) your use of the Service, including without limitation your handling, use, or further disclosure of voter-file data;
(c) any inaccuracy in your recipient-category or permitted-purpose attestations; or
(d) your violation of any state or federal law in connection with the Service.
WeVote will notify you promptly of any claim subject to this Section, and you may assume defense and control of the claim with counsel of your choice reasonably acceptable to WeVote. WeVote may participate in the defense at its own expense.
15. Notices
We may send notices to you at the email address on your account. You may send notices to WeVote at support@wevoteproject.org. Legal-process notices must additionally be sent in writing to [TO CONFIRM: physical mailing address].
16. Governing Law and Disputes
These Terms are governed by the laws of [TO CONFIRM: governing-law state, typically the state of WeVote's principal place of business], without regard to its conflict-of-laws principles. The federal and state courts located in [TO CONFIRM: county / district] have exclusive jurisdiction over any disputes that are not subject to arbitration under this Section.
[TO CONFIRM with counsel: arbitration clause, class-action waiver, and small-claims carve-out. Election-law and consumer-protection statutes vary state-to-state on enforceability; counsel should set these provisions in light of the user base and the regulated nature of the data.]
Notwithstanding the foregoing, either party may seek injunctive or other equitable relief in any court of competent jurisdiction to protect intellectual-property rights or confidential information, or to enforce the use restrictions in Section 4.
17. Miscellaneous
Severability. If any provision of these Terms is held unenforceable, the remaining provisions remain in full force and effect.
No waiver. A failure to enforce any provision is not a waiver of the right to enforce it later.
Assignment. You may not assign these Terms without WeVote's prior written consent. WeVote may assign these Terms to an affiliate or successor in connection with a merger, acquisition, or sale of assets.
Entire agreement. These Terms, together with the Privacy Policy and (where applicable) the DPA, are the entire agreement between you and WeVote regarding the Service and supersede any prior agreement.
Headings. Section headings are for convenience only and do not affect interpretation.
Force majeure. Neither party is liable for delay or failure to perform due to causes beyond its reasonable control.
End of draft. To be reviewed by qualified election-law and privacy counsel before publication. Cross-references to wevote.tech/legal/privacy and wevote.tech/legal/dpa should be made live concurrently. The "TO CONFIRM" placeholders in Sections 1, 15, and 16 require counsel input.